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What is Policy Management?

Policy analysis that transforms your workflow. Scan policies, compare across carriers, check for deficiencies, and generate proposals—all in minutes. Upload any PDF from any carrier and get instant AI-powered extraction and analysis.

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How to Upload Policies

1

Navigate to Policies

From the sidebar, click “Policy Checking & Comparison” or use the Quick Action Card on the Dashboard.
2

Click 'Upload Policy'

Start the upload workflow.
3

Upload any PDF from any carrier

Drag and drop your policy PDF file or click to browse. Works with any carrier format.
Ensure your PDF includes all pages, endorsements, and schedules for complete analysis.
4

Organize your policy

Provide the following information to help organize and find policies later:
  • Carrier - Which insurance company issued it (e.g., Travelers, Progressive, CNA)
  • Client - Who the policy belongs to (e.g., “ABC Trucking LLC”)
  • Policy Type - Coverage type: Auto, GL, Property, WC, Umbrella, etc.
  • Year - Policy effective year (e.g., 2025)
Use consistent naming for clients and carriers to make searching easier later.
5

Click 'Upload'

Start the AI extraction process.
6

AI Analysis

AI instantly extracts and structures policy details:
  • Coverage limits and deductibles
  • Premiums and payment terms
  • Policy forms and endorsements
  • Exclusions and limitations
  • Named insureds and effective dates
Large policies (100+ pages) may take 5-10 minutes to process fully.

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Policy Chat: Generate Custom Insights

Once a policy is uploaded and processed, chat with your policy to extract information and generate customized analysis.

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How to Use Policy Chat

1

Select your policy

From your policy list, click on the policy you want to analyze.
2

Click 'Chat with Policy'

Open the chat interface.
3

Ask questions

Type your questions in natural language. Examples:
  • “What is the general liability limit?”
  • “Are cyber incidents covered?”
  • “What are the deductibles for property damage?”
  • “List all exclusions”
  • “What’s the aggregate limit?”
  • “Is there a waiver of subrogation?”
4

Review AI answers

Receive AI-powered answers with:
  • Direct excerpts from the policy
  • Page number references
  • Plain-language explanations of complex terms
Policy Chat is currently unavailable for combined policy types. For combined policies, select individual policy types first to use this feature.

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Best Practices for Policy Upload

Include all pages, dec pages, endorsements, and schedules. Incomplete policies lead to incomplete analysis.
Use high-quality scans or native PDFs. Low-quality scans may result in extraction errors.
Name clients and carriers consistently (e.g., always “ABC Trucking LLC,” not sometimes “ABC Trucking” or “ABC Trucking Company”).
Use the policy effective year, not the current year or upload year. This helps with tracking renewals.
Select the specific policy type (Auto, GL, etc.) rather than “Combined” for best Chat functionality.

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What Gets Extracted?

AI automatically extracts and structures all critical policy information:

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Coverage Details

  • Policy limits (per occurrence, aggregate, etc.)
  • Deductibles and retentions
  • Coverage territory and effective dates
  • Coverage gaps and deficiencies

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Named Insured Information

  • Business name and address
  • Named insureds and additional insureds
  • Certificate holders and loss payees

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Forms and Endorsements

  • Policy forms used (ISO or carrier-specific)
  • All endorsements attached
  • Form numbers and editions

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Financial Information

  • Premium amounts and payment terms
  • Audit provisions
  • Commission information

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Exclusions and Limitations

  • Standard and special exclusions
  • Coverage limitations
  • Endorsement modifications
AI-powered deficiency detection catches coverage gaps automatically. Always review critical details before sharing with clients.

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Viewing Your Policies

The policy list displays all uploaded policies with searchable and filterable views:
  • Policy thumbnail - Visual preview of policy
  • Carrier - Insurance company name
  • Client - Insured’s name
  • Policy type - Coverage type (Auto, GL, Property, WC, etc.)
  • Year - Policy effective year
  • Upload date - When you uploaded it
  • Status - Processing or Completed
From here, you can compare policies across carriers, check for deficiencies, and export comparisons in multiple formats (Excel, PowerPoint, PDF).

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Credit Usage

Credits are only consumed when the policy is successfully processed. Failed uploads do not consume credits.
Learn more about credit costs.

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Limits and Recommendations

  • File format: Only PDF files are accepted
  • File size: No hard limit, but policies over 500 pages may take longer to process
  • Processing time: Most policies process in under 10 minutes; very large policies (100+ pages) may take up to 20 minutes
  • Number of policies: No limit on how many policies you can upload and store

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Next Steps

Now that you understand policy upload and organization, explore the powerful comparison and analysis tools:

Advanced Policy Tools

Learn about Quick Comparison, Wedge Finder, Proposal Generation, and more advanced features

Generate Quotes

Request new quotes to compare against incumbent policies

Track Commissions

Monitor commission statements for bound policies

Best Practices

Learn tips for policy management

View Billing

Check your credit usage